IEEE DCOSS 2012 Camera Ready Instructions

To ensure publication in the IEEE DCOSS 2012 Conference Proceedings and IEEE XploreŠ, an accepted conference paper must have at least one FULL conference registration. An accepted workshop paper must have at least one FULLworkshop registration.
Authors with multiple accepted conference papers have to pay a FULL registration fee per two papers. So, one FULL conference registration is enough for two (2) conference papers plus demo/poster/WiP papers, as long as the registered person is an author in all the papers. Workshop papers will have to be registered separately. Accepted and registered papers will be published in the IEEE DCOSS 2011 Conference Proceedings and in IEEE XploreŠ.
Final manuscript submission will be made through this link. The submitted PDF file must be Xplore compatible and can be validated through IEEE PDFeXpress. Full instructions for submitting your paper are included below. Copyright forms will also be submitted through this link.
Camera ready manuscripts for the conference papers is April 8th, 2012. Camera-ready submission deadlines for the workshops, posters, demos, and work-in-progress is April 15. 2012.

Preparing Your Submission

1. Prepare the Final Manuscript: After carefully amending your manuscript according to the reviewers' recommendations, please print out your paper and proofread it. Final manuscripts must be submitted through this link at step 8 in standard IEEE two-column format and must be IEEE Xplore compliant.

Note that final manuscripts may be up to eight (8) pages in length for the main conference. Overlength submissions will be allowed at $100 (US dollar) per extra page, for up to two (2) extra pages.

The final manuscripts for the workshops may be up to six (6) pages.
The page limit for the demo is two (2) pages.
The page limit for poster and WiP is three (3) pages.

2. Create an Xplore-compliant PDF file: The final manuscript must be submitted as an IEEE Xplore-compatible PDF file. The detailed instructions of creating an Xplore-compliant PDF file are described at this link at step 3-5.

The most common issues encountered for Xplore compliance are summarized below:
  • Author Order: The author order in the paper must match the author order in EDAS.
  • Paper size: The paper must use either the US Letter or A4 IEEE template.
  • Fonts: All fonts must be embedded in the document.
  • Page Numbers: Page numbers must not be present. It is CRITICAL that your submitted document does not include page numbers, unlike the document submitted for review.
Please note that paper title may be modified from the submitted version. In such case, please inform the Proceeding Chair (Wei Lou) as soon as possible to avoid any delay in processing your final version. Author names must not be added or removed in the final camera-ready version and must be identical to the reviewed version.

You may contact the CPS Production Editor (Randy Bilof), the Proceeding Chair (Wei Lou) or Workshop Chair (Sotiris Nikoletseas) for further assistance.

3.Register: Registration information is available here. The registration deadline is April 18, 2012 (midnight EST). Please note that each accepted conference paper must be accompanied by a FULL conference registration. The same applies for workshop papers. Accepted papers are expected to be presented at the DCOSS conference. IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.

4. Submit the Final Manuscript: Camera ready manuscripts for the conference papers is April 8th, 2012. Camera-ready submission deadlines for the workshops, posters, demos, and work-in-progress will be April 15. 2012. Papers will appear in IEEE Xplore and also in the Conference Proceedings.

5. Submit Copyright Form: Papers cannot be included in the conference proceedings without a completed IEEE Copyright Form. Authors can submit the Copyright Form electronically through this link at step 7 .

Paper Submission to DCOSS 2012 Workshops, Work-in-Progress, Poster and Demo Sessions

For an accepted workshops, work-in-progress, poster and demo paper, one FULL workshop registration is required. Submit your camera-ready version electronically to this link, make sure it is Xplore-compliant. Please fill the copyright form online (this link) and keep the notification email you will be sent from IEEE as proof of your copyright submission.

Visa Instructions and Assistance

Visa arrangements for entry into China (if needed) are the responsibility of authors and other conference participants. If you are the author of an accepted paper and need a VISA letter, it can be created from EDAS. On the paper information page, there will be a letter shaped icon (visa letter). A PDF of the visa letter will be generated upon clicking on the icon. For non-authors who would like to attend the conference, please contact the General Co Chairs Wenyuan Xu and Zhi Wang to issue a visa letter after submitting proof that you have paid the FULL registration fees.


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